SuiteDash for medical and radiology practices
Referral intake, secure file exchange, report delivery and billing in one branded portal, on a HIPAA-capable platform.
Sound familiar?
- Referrals arrive by email, fax and phone, and someone retypes each one.
- Scans and reports travel through file-sharing links and email attachments.
- Referring clinics ask where their report is, and your team has to go and check.
Five workflows we would build for your practice
Referral intake
A referral form that creates the case, requests the scan upload and assigns the reading.
Secure file exchange
Scans and documents uploaded to the portal instead of emailed or shared by link.
Report delivery
Reports shared in each referring clinic’s portal, with an automatic notification.
Clinic onboarding
Agreements and practice details collected once, in an On-Boarding FLOW.
Billing
Invoices and monthly statements to referring practices, paid in the portal.
Is SuiteDash HIPAA compliant?
What SuiteDash states publicly, checked 30 September 2026.
- SuiteDash states that it “maintains ongoing compliance with the U.S. Health Insurance Portability and Accountability Act (HIPAA) and is able to process, maintain and store protected health information.”
- SuiteDash says it completes annual risk assessments and employee training as HIPAA requires, and is hosted on Amazon Web Services.
- SuiteDash offers a Business Associate Agreement (BAA) when it processes protected health information for a covered entity or business associate.
- Uploaded files are encrypted at rest with AES 256 using per-file keys, and connections use TLS 1.2.
A HIPAA-capable platform does not make a practice compliant on its own. Request and sign SuiteDash’s BAA before storing any protected health information, and set up users, permissions and forms with your own compliance obligations in mind. We are not lawyers and this is not legal advice.
Sources: SuiteDash and HIPAA (opens in a new tab) · SuiteDash security overview (opens in a new tab)
What your clients would see
A sample portal for a made-up imaging practice. Click the sidebar to look around.
Welcome, Dr. Santos!
- Bayview DentalCBCT, implant planning #44710% completedPending
- Harbor OrthodonticsPanoramic review #446867% completedWorking
- Bayview DentalTMJ evaluation #446233% completedWorking
- Crestline Oral SurgeryPathology consult #4455100% completedCompleted
- $450.00 USD · Bayview DentalINV-1207Open balance: $450.00OpenDueNov 15
- $1,280.00 USD · Harbor OrthodonticsINV-1203Open balance: $1,280.00OpenDueNov 10
- $320.00 USD · Crestline Oral SurgeryINV-1198Open balance: $320.00OverdueDueOct 20
All Requests
- New case submitted: CBCT, implant planningBayview Dental12 min ago
- Scan uploaded to case #4462Bayview Dental1 h ago
- Report question on case #4455Crestline Oral SurgeryYesterday
- ARDr. Alan ReyesReferring dentist · Bayview DentalActive
- LPDr. Lena ParkReferring orthodontist · Harbor OrthodonticsActive
- OHDr. Omar HaddadOral surgeon · Crestline Oral SurgeryActive
- GLGrace LimOffice manager · Seaside Family DentalNew lead
- CBCT, implant planning #4471Bayview Dental · due Nov 4Pending0 of 3 (0%)
- Panoramic review #4468Harbor Orthodontics · due Nov 3Working2 of 3 (67%)
- TMJ evaluation #4462Bayview Dental · due Nov 3Working1 of 3 (33%)
- Pathology consult #4455Crestline Oral Surgery · due Oct 30Completed3 of 3 (100%)
- Airway analysis #4449Harbor Orthodontics · due Oct 28Completed3 of 3 (100%)
- INV-1207$450.00 (USD) · one time · Bayview DentalOpen
- INV-1203$1,280.00 (USD) · one time · Harbor OrthodonticsOpen
- INV-1198$320.00 (USD) · one time · Crestline Oral SurgeryOverdue since Oct 20
- INV-1190$610.00 (USD) · one time · Bayview DentalPaid
- My Files
- Staff Files
- Company Files
- Contact Files
- Cases
- File Requests
- Documents
- ARDr. Alan ReyesNewCase #4471: priority pleasePatient is scheduled for placement next week, could we get the report by Friday?Today
- HOHarbor OrthodonticsReferral agreement signedSigned and uploaded, thank you. We will start sending cases this month.Oct 29
- OHDr. Omar HaddadRe: pathology consultThanks for the detailed report, very helpful for the treatment plan.Oct 28
Automations
- New case submittedCreate case, assign reading, email confirmationOn
- Report uploadedNotify referring clinic, mark case completedOn
- Invoice overdue 7 daysSend reminder, create follow-up taskOn
- New referring clinicStart onboarding FLOW with agreement and BAAOn
Welcome, Dr. Reyes!
Submit scans and view your reports securely.
- Due Nov 4CBCT, implant planning #44710% completedPending
- Due Nov 3TMJ evaluation #446233% completedWorking
Showing 2 results
- $450.00 USDINV-1207OpenDueNov 15
- $610.00 USDINV-1190PaidDueOct 5
Showing 2 results
My cases
- CBCT, implant planning #4471Due Nov 4Pending0 of 3 (0%)
- TMJ evaluation #4462Due Nov 3Working1 of 3 (33%)
Billing
- INV-1207$450.00 (USD) · due Nov 15Open
- INV-1190$610.00 (USD) · due Oct 5Paid
- My Files
- Shared with Bayview Dental
- File Requests
- Documents
Messages with Northgate
Dr. Maria SantosThanks, we have what we need for now. We’ll update you here as soon as there’s news.
Dr. Alan ReyesPatient is scheduled for placement next week, could we get the report by Friday?
A sample portal for a made-up imaging practice, laid out like a real SuiteDash build. Switch between the owner’s dashboard and the client’s portal, and click the sidebar to look around.
Radiology and diagnostics practices we have worked with
Jonna and her team helped me develop my company's logo and brand identity, design and build my business website, and create a customized SuiteDash portal tailored to the unique needs of my radiology practice. The quality of her work exceeded my expectations at every stage of the process!
I truly cannot speak highly enough of her work. She is incredibly detail-oriented and takes the time to fully understand not just the 'what' of a customization request, but the 'why'. She kept me updated at every step and made the entire process smooth.
I had an excellent experience working with Jonna and her team. She led the development of my website and handled multiple complex integrations, including SuiteDash, with a high level of expertise… The end result was a clean, well-structured website that works exactly as intended.
Jonna was very helpful and prompt with all the requests. Highly recommend her. Would definitely use her services again. Very professional.
Medical & radiology practices: common questions
How do I get a BAA from SuiteDash?
SuiteDash says it has a Business Associate Agreement for customers who store protected health information, but its public pages don’t describe the request process. Contact SuiteDash directly to request and sign the BAA for your account before any PHI goes in, and keep a copy with your compliance records.
How can a radiology practice manage referrals in SuiteDash?
Give each referring clinic its own portal login. A referral form creates the case and asks for the scan upload; when the report is ready, it is shared in that clinic’s portal and they are notified automatically. Everything about the referral stays in one place instead of scattered across email and file links.
Will Exprova see patient information?
We design the system so we can build and test it with dummy records. If we would need to access real patient data during setup or support, we would sign a BAA with your practice before any access. Until then, we work only with dummy records.
Is SuiteDash HIPAA compliant?
SuiteDash states that it maintains ongoing HIPAA compliance and can process, maintain and store protected health information, with annual risk assessments, employee training, AES 256 encryption for files at rest and hosting on AWS. Your practice still needs to sign SuiteDash’s BAA and use the system in a compliant way.
Does SuiteDash sign a BAA?
Yes. SuiteDash says it has a Business Associate Agreement for when it processes protected health information on behalf of a covered entity or business associate. Its public pages don’t describe how to request one, so contact SuiteDash directly and sign it before storing any PHI.
Can referring clinics upload scans in SuiteDash?
Yes. Each referring clinic can have its own portal login with file requests for scans and documents, so files are uploaded to the portal instead of sent by email or file-sharing links. Reports can then be shared back in the same place.
Have you built SuiteDash for radiology practices before?
Yes. Several of our clients are oral and maxillofacial radiology and diagnostics practices, including custom SuiteDash portals, CRM builds and automated pipelines. You can read what they say about the work on this page and in our case studies.
SuiteDash services behind every industry setup
Also set up for: agencies, coaches & consultants, accountants & bookkeepers, law firms, it & msps, wellness practices.
Let’s set up SuiteDash for your practice
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